As soon as you visit our website www.chessopen.amsterdam or contact us, we receive information about you. In this privacy statement we explain what we do with that information. We always handle your information with care and store it securely. If you have any questions or want to know what information we have on you, please contact us. We may amend this privacy statement if we deem it necessary. We therefore recommend that you regularly review this privacy statement so that you are aware of these changes. 

This privacy statement was last amended on June 21, 2023.

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1. When does this privacy statement apply?

This privacy statement applies to all personal data that we process and to all domains related to us. This concerns the personal data of everyone who has ever had contact with us or visited our website, such as visitors, customers and business contacts. Personal data is all data that can be traced back to you as an individual, such as your name, telephone number, IP address, customer number or surfing behavior. If you want to know more about personal data, please visit the website of the Dutch Data Protection Authority. 

 

2. Who uses my data?

The Amsterdam Chess Open Foundation is responsible for the website www.chessopen.amsterdam and is therefore the responsible organization for the use of your personal data as described in this privacy statement. The full details are: 
Amsterdam Chess Open Foundation
Van de Sande Bakhuijzenstraat 2-D9 
1061AG Amsterdam
Email: amsterdamchessopen@gmail.com
Chamber of Commerce: 90457196

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3. Whose data do we use?

We process the personal data of everyone who has had contact with us or visited our website. These include visitors, private customers, business customers and contact persons of our partners.

4. How do we get your data?

We receive the data directly from you as soon as you enter details on our website / via Tornelo, or if you contact us.
 
5. What information do we use from you?

We process the following personal data:
First name and last name 
Sex
Date of birth
e-mail address
phone number
payment details (when paying out prize money)
KNSB ID and rating
FIDE ID and rating
Photo material 
Film material
 
6. What do we use your data for?

We only use your personal data for the purpose for which we are allowed to use it: 
•    We have obtained your permission to use your personal data;
The processing of personal data is necessary for the performance of the agreement.

7. How long do we store your data?

We keep your personal data for as long as we are required to do so by law and for as long as necessary for the purpose for which we use your data.  After that, we only keep your data for statistical purposes, for the archive and to handle any complaints or legal matters. If you want to know more about how long we store specific data about you, please contact us. 

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8. Who do we share your data with?

We share personal data with the KNSB and FIDE for the processing of the results.
Match results can be published on our website stating name, gender and rating.

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9. Where do we store your data?

We process your data within the European Economic Area (EEA). This means that we also store your data within the EEA. If you have any questions about this, please do not hesitate to contact us. 

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10. How safe is your data with us?

We have done a lot to secure your data as well as possible, both organizationally and technically. We have secured our systems and various means of communication to ensure that your data does not end up in the hands of others. Your data is therefore safe with us. We also ensure that your data is only used by people who have received permission from us. If you have any questions about the specific method of securing, please contact us. When we share your data with others, they are also obliged to treat it with the same care as we do. If you notice that this is not the case, please let us know as well. 
 
11. What can you ask of us?

Because we use your personal data, you have various rights. We have listed these rights for you below.

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Right to Information
We must explain to you in an understandable and clear manner what we do with your data and what control you have over it. That is why we explain in detail in this privacy statement what data we collect from you and how we handle your data. 

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Right of access 
You can always ask us to view your data that we hold about you.

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Right to correction
You may ask us to have your data corrected if it is incorrect or incomplete. 

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Right to object
You may object to the processing of your data if you do not agree with the way we handle your personal data. This right applies to the data we use for direct marketing. You can indicate to us that you no longer wish to receive e-mails from us. This also applies to personalized recommendations on our website. 

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Right to data portability
If you have given permission for the use of your data, you may ask us to send you the digital data we have from you. 
 
Right to restriction
You may ask us to limit the use of your data. This means that in certain cases we may only store your data but not use it. 

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Right to be forgotten
You may ask us to delete all data we hold about you. We will then delete all data that can be traced back to you. In some cases we cannot or may not yet delete your data. For example, we have to keep some data for 7 years for the tax authorities. 

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Right to file a complaint
You may submit a complaint about the way we handle your data. If you have a complaint, we will be happy to resolve it for you. To do so, please contact us amsterdamchessopen@gmail.com. You may also submit your complaint to the Dutch Data Protection Authority or start legal proceedings at the court of the location of Stichting Amsterdam Chess Open (Amsterdam District Court). 

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12. How do I submit a request or complaint?  

Send your request or complaint to us at amsterdamchessopen@gmail.com. We will process your request or complaint within 30 days. If there are multiple applications or complaints or if your application or complaint is complex, this may take more time. In that case, we will contact you within 60 days at the latest. We may ask you to identify yourself. In that case, we request your data to ensure that you are the correct person whose personal data is. 

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13. What rules apply to this privacy statement?

Our privacy statement must meet several conditions. These conditions can be found in particular in the General Data Protection Regulation. In addition, the general rules that apply under Dutch law apply to our privacy statement. 

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14. Which cookies do we use?

The Amsterdam Chess Open Foundation does not process cookies.

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15. What do we do with data of minors?

We do not specifically target minors with our website or as an organization. This means that if you are under the age of 18, you need permission from a parent or guardian to use our website. If you have registered for a tournament via our website / Tornelo, we assume that you have received permission for the processing of your personal data. 

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16. Do you have a question about this privacy statement?

Do you have a question about our privacy statement? Please feel free to contact us by sending an email to amsterdamchessopen@gmail.com. We're happy to help.